1. All Students have to strictly adhere to the rules of the School. To maintain parity in the School Uniform, it is compulsory that all Students must make or acquire their Uniform from the official School Vendors. The detailed specification and design is provided to these Vendors separately. 

   1. Should any Student be detected that the Uniform he / she is wearing is not according to the specification given and that the material is not the same, the concerned child will not be allowed to join Classes.
   2. Parents must ensure that their ward’s winter Uniform is kept ready in advance. Students who do not attend School wearing the prescribed winter Uniform on and from the date mentioned in the School Diary may not be allowed to join his/her Classes.
   3. It is expected that all pupils, especially the prefects, should preserve their School Blazer as a souvenir after completing their School.
   4. Children must be in their complete and correct School Uniform from home to School and back on all regular School days, Special Classes, Saturday, holidays and also when the Students represent the School at external functions and games. Students must not enter any place of entertainment e.g. Theaters, Cinema Hall, Restaurant etc. in School Uniform unless they are sent from School. 

   The following specifications to be maintained: 

   1. Spectacles- frames should be brown or black in colour (Metal frames are not allowed). 
   2. Tie- normal School tie properly knotted with secure collar button.
   3. Skirt length- skirt should be knee length.
   4. Hair cut (for boys)- boys should have neat hair cut with no styles. 
   5. Beard (for boys)- boys should either shave their beard or trim them short. 
   6. Hairdo (for girls)- long hair should be plaited and clips to be used in short hair (rubber bands or clips to be black in colour) no other hair styles are accepted.
   7. Bangles/ Rings/ Religious threads- Bangles and rings are not allowed during School hours. Religious threads if worn should not be visible.
   8. Mehendi- Adoring hands with mehendis strictly prohibited.
   9. Earrings (for girls)- small tops or rings to be worn. No danglers or big rings are allowed. 
   10. Analog wrist watches of simple model to be worn only by Students of class IX to XI.

SUMMER UNIFORM

Class: P. NUR to II

• Boys: Airforce Blue Shorts, Striped Half Shirt, Airforce Blue Socks with Yellow Border, Black Shoes
• Girls:  Airforce Blue Tunic, Airforce Blue Socks with Yellow Border, Black Shoes

Class: III to IV

• Boys: Airforce Blue Shorts, Striped Half Shirt, Airforce Blue Socks with Yellow Border, Black Shoes
• Girls: Airforce Blue Skirt, Striped Half Shirt, Airforce Blue Socks with Yellow Border, Black Shoes

Class: V to X

• Boys: Airforce Blue Full Pant, Striped Half Shirt, Airforce Blue Socks with Yellow Border, Black Shoes
• Girls: Airforce Blue Skirt, Striped Half Shirt, Airforce Blue Socks with Yellow Border, Black Shoes

WINTER UNIFORM

Class: P. NUR to II

• Boys: Airforce Blue Shorts, Striped Full Shirt, Half or Full Sweater, Airforce Blue Socks with Yellow Border, Black Shoes
• Girls: Airforce Blue Tunic, Half or Full Sweater, White Leggings, Airforce Blue Socks with Yellow Border, Black Shoes

Class:  III to IV

• Boys:  Airforce Blue Shorts, Striped Full Shirt, Half or Full Sweater, Airforce Blue Socks with Yellow Border, Black Shoes
• Girls:  Airforce Blue Skirt, Striped Full Shirt, Half or Full Sweater, White Stockings, Airforce Blue Socks with Yellow Border, Black Shoes

Class: V to X

• Boys: Airforce Blue Shorts, Striped Full Shirt, Blazer, Airforce Blue Socks with Yellow Border, Black Shoes
• Girls: Airforce Blue Skirt, Striped Full Shirt, Blazer, White Stockings, Airforce Blue Socks with Yellow Border, Black Shoes

P.T. DRESS

Class: P. NUR to X

• Boys: Navy Blue Tracksuit with respective House colour Border by its side, House coloured T-shirt with Navy Blue Borders, white keds
• Girls: Navy Blue Tracksuit with respective House colour Border by its side, House coloured T-shirt with Navy Blue Borders, white keds

Enrolment of Students in St. Stephen’s School implies that the child and the parents are willing to comply with all the policies, rules, regulations and requirements of the School.

1. Parents should encourage their wards to speak in English in School.
2. Parents must ensure that their wards do not adopt unfair means during Assessment. However, if a child ever violates the rule, the paper will be cancelled and the parents will be called to meet School Authority.
3. In case a Student remains absent for any internal/block Exam Assessment, prior permissions must be taken from the School by the parents, with valid documents.
4. In regard to promotion, the Principal’s decision is final. No correspondence on this issue will be entertained.
5. Report on general progress will be sent to the Parents after each Terminal Assessment. Final Evaluation is done on the basis of the whole year’s performance of the Student.
6. Children should not be sent to School when they have fever or other physical ailments even if tests or Assessments have been announced falling to comply with the above, the child may be debarred from the Assessment.
7. Parents should inform the School Authorities if their child is suffering from any serious ailments, chronic ailments, physically challenged or sensory defects (e.g. heart disorder or epilepsy). In case of chicken pox, measles, mumps or any other such contagious diseases, the Parent is advised to maintain a quarantine period of 21 days for their ward. For conjunctivitis Students should be at home at-least for 3 days before the child is sent back to School. For any medical cases the Parents should inform the School Authorities in advance with necessary medical certificates.
8. One day of any Assessment or on regular School days, no Students will be released from School before usual departure (unless any emergency occurring suddenly or prior acceptable intimation).
9. Whenever Special Classes are conducted Students must attend them. The School will send a notification through the Diary or School App and if a Student remains absent, a Medical Certificate must be produced or the Parent must accompany your ward to explain why he/she does not attend.
10. It is mandatory for Parents/Guardians to attend all Parents Teachers Meetings, Parent Engagement programs when conducted. Other than the Parents/ Guardians, no other person will be entertained.
11. Parents and Guardians are not allowed to see their wards or address any letter or interview Teachers during School Hours without the Principal’s knowledge and consent.
12. In case of Students who are academically weak, Parents must visit the School and meet the Class Teacher or Specific Subject Teacher at least once a Month.
13. Parents/Guardians of Students neglecting studies and not doing Home Assignment/Class Assignment will be called with due Notice.
14. Parents are requested to attend Parent Engagement programs to give a better learning environment to the Students.
15. During release, the person mentioned in the Escort Card issued by School can only take the release. If any other persons have to take release of the Child, an Email from an official registered email address must be sent to School.

1. Parents are requested to read the information printed in the Student’s Diary very carefully.
2. Absence of any nature must be entered in the Regularity record page of the Student’s Diary signed by the Parents and produced to the Class Teacher on the day the Student resumes Classes.
3. All messages, Reports and other notifications sent through the Diary should be acknowledged.
4. The Printed Calendar in the Diary must be followed strictly and any alteration in the Calendar will be notified to the Parents through the Diary.

1. Parents must ensure that their wards reach School in time. Students habitually coming late to School (more than 3 times) may be sent back home. However, Students may be allowed the following day if the Parents accompany their wards with an explanation. Further, if the Child continues coming late to School, appropriate disciplinary action may be taken.
2. A half-day leave may be granted on grounds of sudden illness or unforeseen circumstances only. Parents must enter the record in the Regularity column of the Diary and the same must be produced to the Class Teacher on the day the Students resumes Classes.
3. Parents and Guardian are requested to refer to the School Calendar regarding terminal holidays for planning their vacations. Requests for leave of absence prior to the official closing date of the School will not be entertained. Similarly, extension of leave after a long vacation will not be allowed.
4. Parents/ Guardian of Students habitually absent for more than two days in a month will have to meet the School authority and explain such absence of their ward(s).
5. Students absent for 2 consecutive days in a month must write an application giving the reason for absence and also to provide a Medical Certificate if the Child was absent on medical grounds or Parents must send a letter giving a valid reason for such absence. Medical (fitness) Certificate along with an application must be submitted in case of illness for two days or more.

1. Students must speak in English at all times as long as he/she is in School Uniform whether inside or outside the School premises except when they are in Vernacular Classes.
2. Students must address their Teachers and all the other staff members with due respect and politeness.
3. Students must not mark or write on the books they borrow from their peers or from the School Library.
4. Students must return home without delay after School hours and must not move in and around the School or City without the permission from the School Authority. It is therefore necessary for the Parents at times to get in touch with the School and find out whether the Child is in the School or not.
5. Students must not leave home in the School Uniform and loiter elsewhere without attending the School.
6. Students must not attend any College/School fest, Competition, Athletic Meet and Games & Sports without the permission of the School.
7. Students must not be involved in any act of indiscipline or misbehavior in the School or on their way to and from the School or on their way to and from the School, for which strict disciplinary action will be taken.
8. Students are not allowed to ride on MotorCycle, School or drive Motorcars from home to the School and back in their School Uniform. However, in case of any violation, the matter should be brought to the Notice of the Principal/Headmaster, as this is in violation of School rules disciplinary action will be taken.
9. Students are not permitted to carry any expensive article like Mobile, camera, tape recorder or Walkman, CD, Jewellery etc. or any large amount of cash to the School. The School is not responsible for the loss of such valuables. Such articles if confiscated will not be returned. The students are responsible for the safe custody of all their books and belongings in the School.
10. Disciplinary action will be taken for other acts which the Discipline Council finds incorrect.
11. During online Classes or other Online Academic Interactions, Students need to maintain the decorum of the School Activity.
12. Strict action will be taken against Students damaging School property or using white ink to mark on them.
13. Regular records will be maintained in the Discipline register for improper Uniform, haircut, late arrival and other Activities considered as indiscipline by the School Authorities. Too much repetition of the name of the same pupil will lead to the issue of a blue card. Blue card will be issued on the following ground:
    1.  Absent on the first & last day of the session.
    2. Absent on the first & last day of the school before & after any long vacation.

1. Students must attend certain School Functions and Co-Curricular Activities that are compulsory. In case of absence on such important occasions, either a Medical Certificate must be produced or Parents must accompany their ward with an explanation.
2. Students who are selected for Co-Curricular Activities, games and sports must attend for regular Practice or rehearsals as per the schedule notification and must participate on the final day. In case a Student is unable to attend due to unavoidable circumstances, the Parents must give a written explanation to the Principal one day before or well in advance.

1. Children, Parents and Guardians are not permitted to give personal gifts to Teachers or any staff members. However, the children may distribute sweets on their birthdays.
2. No School business will be transacted during weekly holidays and Vacations.
3. Change of Address and Phone Numbers must be immediately notified to the School through the Student and by a mail from the parent with relevant documents attached.
4. If any seminar or examination not previously printed in the Diary is conducted, separate notification of the same will be sent to the Parents.

1. Parents cannot withdraw their wards from the bus anytime during the session. If they withdraw in between, the remaining months of the whole year bus fee has to be paid at the time of leaving.
2. If the Parents do not wish to continue the service for their ward in the next session, 3 months prior notice must be submitted to the School Office (i.e. December) otherwise 3 months bus fee will be charged in lieu of the discontinuation notice if discontinued in April.
3. In case of emergence/ unforeseen incident Students have to abide by the notice given through mobile app/ notice board.
4. No Parents/ Guardians are permitted to travel in the School bus/ van. Should any parents feel insecure of their child, they can choose to withdraw their child from availing the school bus/van.
5. No private bus/ car pool without the School permit to carry Students from the School will be allowed to pick up or drop off Students of the School, It should be noted that no Student will be handed over to any unauthorized bus/ carpool i.e. vehicle owner that have not acquired the permit from the School.
6. Parents/ Guardian, should only collect their own child and should refrain from picking up other children who may be children of their friends or relations etc. Should any such situation arise, in such circumstances the Parents are to contact the School for the School bus/ car pool in this regard.
7. Parents/ Guardians from Classes I to V are to note that the pickup and the drop off point will be as per the stops as mentioned in the records.
8. All parents who are picking their ward from the School during the departures should produce their escort card after which the Child will be handed over to the Parent/ Guardian concerned.

1. It is a declared policy of the School to discourage private tuition because a Student should be able to progress sufficiently and satisfactorily in his/ her work as a result of class teaching.
2. Parents requiring help in academics may write to the Principal, for arrangement of remedial classes of required. It may be noted that no Teacher of the School will undertake any tuition for our own Students.
3. Any violation of clause 2 of the private tuition above would mean removal of the pupil from the School.

1. From this year to promote, discipline, collaboration, empathy, belongingness. We are introducing merits slips for showing good behaviour and demerit slips for disciplinary activities.
2. After issuing 3 demerit slips pupils will be barred from getting awards or prizes or take part in any intra or inter School academic activities during this session.
3. In case of gross misconduct parents will be called for acknowledgement and may lead to suspension from the School.
4. Parents are requested to note that all disciplinary steps are for the improvement of the Students as per our School aims and objectives.

1. Students must not use social media platforms to defame the School, its Faculties, staff Members and fellow Students.
2. Objectionable pictures in School Uniform should not be uploaded on Social Media.
3. No comments or caricatures should be made on School, Teachers, Staff Members or any Student of the School.
4. Violation of any of the above may lead to the issue of blue card (warning) or yellow card (suspension or T.C)
   

Note:

1. Students are advised to be very careful regarding their School email ID and password, password needs to be changed at regular intervals.
2. Any breach of the School provided email-id or its incorrect usage, ever detected, should be reported to the school office immediately.
3. Usage of social media should be restricted to avoid distraction from academics. If used; parents must closely monitor such usage.
4. Parents are also requested not to post any digital content in social media or support such contact, which will show the School in a bad light.

Under the following rules, the School will remove the Student with a transfer certificate. Hench Parents are requested, in the best interest of the wards, to co- operate with the School especially with the under mentioned clauses.

1. Transfer certificates will be issued to those Students who are over aged by two years and have failed to get promotion to the next higher class.
2. Parents / Guardians may be asked to withdraw their ward(s)if, in the opinion of the Discipline Council, the Student(s) have failed to aspect the code of discipline council, the School and that his/her continued presence is detrimental to the interest of the Students and the School in general.
3. Parents not showing sufficient interest for the progress of their wards or failing to comply with the rules given, will be requested to withdraw their wards from the School at the end of the session.
4. Parents / Guardians may be asked to withdraw their ward(s) if, in the opinion of the School Management, the concerned Parents/Guardians do not cooperate with the School and have malafide intentions in vitiating or working against the general educational atmosphere of the School.

1. If the Parents apply for T.C. in the month of March and T.C. is issued in the month of February, which is the end of the session, the Parents have to only pay the arrears fee upto February and no other charges will be levied.
2. Application request for Transfer Certificate (T.C.) in the month of April after re-opening of new session, Parents are requested to pay monthly fees for March and another 3 months monthly fees as Notice fees.
3. For application request for T.C. made at any time from April upto February, Parents shall pay the following:
   •  All arrears fee, if any.
   •  Current month’s fees.
   •  Yearly fees if in arrears.
   •  Next three months monthly fees as notice fees.
4. If Parents are told to withdraw their ward by the School authorities at any time during the session, they are required to pay all outstanding arrears including monthly fees upto the month in which their ward’s is on the school roll. Under such cases no notice fee is required.
5. In all Transfer Certificates, the tuition fees will be charged at the present rate.
6. If failure students apply for T.C. After reopening of the session they need to pay current one month fees and 3 months fees as notice fee but no yearly fees.

GENERAL RULES:

1. Absolute silence to be maintained by each Student in the Library.
2. The library is open to Students from 8:30 am to 2:00 pm from Monday to Friday (i.e. after morning assembly).
3. Students must not bring their bags and personal belongings to the School library.
4. Students without Library Cards will not be allowed to enter the library. Issue of library books will be made against cards only (in the Library period). Borrowers are responsible for the books, which are borrowed under their name.
5. No Students are allowed in the library other than library period without the Teacher’s permission.
6. Each Student will have one issue card which he/she should not borrow from or lend to another Student.
7. In case of loss of Library Card a Duplicate Card will be issued at cost of RS.20.00 only.
8. The library books borrowed must be returned Within seven days from the date of issue.
9. In case of necessity, re-issue of a library book may be done for another seven days only. In any case, the book must be returned before seven days.
10. In case of delay in returning the library books, a fine of Rs. 2.00 per day per book will be levied.
11. Before borrowing books from the School library the Students must check the condition of the books. If the book is found damaged he/she must bring it to the notice of the librarian immediately, otherwise if it is taken by him/her outside the School library, he/she will have to pay? Ne/current price of the book whichever is applicable.
12. In the event of the library books found to be damaged/ lost, the librarian will levy a new equivalent to the current price of the book.
13. All books deemed by the librarian as reference books are not meant for issue. Encyclopedias, Dictionaries, Project work, Question papers of previous years should be considered as reference documents.
14. The librarian has the authority to call back any book at any time, if not returned within the stipulated time, a penalty will be imposed.

SPECIFIC RULES :

1. Books will be issued for 7 days only
2. Students can take one book at a time.
3. Kindly note that the book will only be issued for two consecutive times. No third issue is permissible. However, only after a lapse of two weeks can the borrower get a re-issue of the book, provided the book is available to be issued.
4. Reading books is compulsory from class 1 onwards.

RETURN

• All Students are to be alert with regards to the date of return, and expected to return the books on the stipulated date. A final reminder to return the book(s) will be informed to the Students only after a lapse of 30 days.
• Due to any unavoidable circumstance, if the librarian is absent for that day(s) and Students are unable to return the books, the Students will submit the books to the School office and the office assistant will make a note of the Students’ class, section etc. Students not returning books to the office will be charged fine as mentioned. @Rs 2 per day.

• MONTHLY TUITION FEES to be paid to by 15th of every month, through SCHOOL ERP BY NET BANKING/DEBIT OR CREDIT CARD at SCHOOL PREMISES.

(Except Sunday and other Holiday) from 8.00 am to 2.00 pm BY CHEQUE ONLY. (Rs.50/- cheque handling charge will be applicable per cheque.) Late fine of Rs. 200 per month in the first month will be levied for payments received after the due date for every cumulative month of delay.

• LATE FINE: Rs. 200/- for 1 month Rs.300 for 2 months and Rs 500 for 3 months will have to be paid.
• YEARLY FEES (For session 2025-2026): For the session 2025-2026, THE YEARLY FEES TO BE PAID IN ONE SINGLE PAYMENT, mandatorily payable by 15 APRIL 2025,(Applicable for Playgroup – Class X & XII, and for class XI by 15th of May, 2025), failing which a late fine of Rs. 500/- will be charged. With late fine of Rs. 500/- the Session Fees can be paid till 15th June 2025), failing which a late fine at the rate of Rs. 200 per month will be levied for every month of delay in payment of Session Fees.
• MONTHLY BUS FEES to be paid along with School Tuition fees, through SCHOOL ERP/NET BANKING/DEBIT OR CREDIT CARD OR at SCHOOL PREMISES

(Except Sunday and other Holidays) from 8.00 am to 2.00 pm BY CHEQUE ONLY. Late fine of Rs. 200 per month in the first month will be levied for payments received after the due date for every cumulative month of delay.

NOTE FOR CHEQUE:-

CHEQUE/DD should be made in FAVOUR OF “St. Stephen’s School Birati” Kindly write the Student Name, Registration No, Class, Section, Roll No and Mobile No on the reverse side of CHEQUE/DD. Also mention the Month/Session (Amount details) on the reverse side of CHEQUE/DD.

• Cheque Bounce charge of Rs. 500/- will be applicable.

Evaluation for promotion of Students is done on the entire year’s performance and not merely on the basis of the Final Assessment.

Class I-II

Students have Monthly/Periodic assessments. Continual Class & Interactive Assessment are carried out in the form of oral, written and Projects/Activities.

Class III-V

Students are assessed through Internal Assessment, Project/Activity and Oral Assessment. Apart from Internal Assessment there are 2 major Assessments (Midterm, Final). Progress Report Cards are issued thrice in an Academic Year, i.e. Unit, Midterm and Annual Assessment of 100 marks each. Marks as well as grades are awarded.

Class VI-VII

Students are assessed through Internal Assessment, unit Mid – term Assessment and Final Assessment.

Midterm in all the Assessments 40% is the pass marks.

Class IX-XII

Students are assessed through Internal Assessment, Half Yearly, Pre Selection, Selection, and Final Assessment.

Promotion of a Student is based on the Annual Assessment which is calculated by taking.

1. 10% of the unit Assessment.
2. 30% of the Midterm Assessment.
3. 60% of the Final Assessment/Selection.
4. Pass Mark for Class IX & X-33%

SUPW

It is mandatory for all Students to take an active part in SUPW and Community Service as per the Council Rules.

For CLASSES I-V :

Securing less than 40% in only one of the subjects other than English may be considered for promotion to the next Class.

PASSING IN ENGLISH IS COMPULSORY

50% of the First Term & 50% of the Final Term marks is taken for promotion criteria.

FOR CLASSES VI-VIII :

1. A Student is promoted if he/she does not fail in more than one group /subject. However, should a child fail in English he/she is not promoted. Pass marks for all subjects is 40%.
2. Students must have 90% attendance in both terms.

FOR CLASSES IX-X :

1. A Student is promoted provided he/she does not fail in more than one group/subject. However, should a child fail in English he/she is not promoted. Pass marks for all subjects is 33%.
2. Students must have 75% attendance in both terms.